Reimbursable Expenses
VAE users may agree to reasonable expenses directly related to completing a booking.
Any reimbursable expense must be clearly disclosed and approved by the affected parties before it is incurred whenever reasonably possible.
Approval & Documentation
For an expense to be reimbursable through VAE:
the expense must be directly related to the booking;
the amount must be agreed upon by the affected parties;
receipts or other reasonable proof of purchase may be required; and
the expense must not be used to add undisclosed fees or generate additional profit outside the agreed booking price.
Routine Business Costs
Routine business costs such as ordinary travel, fuel, vehicle maintenance, standard equipment, or other normal operating expenses should generally be reflected in the Entertainer's or Venue Owner's listed rate unless specifically agreed otherwise before booking.
Customer-Purchased Items
Customers may also choose to purchase or pre-pay required items directly rather than reimburse the Entertainer or Venue Owner.
Expense Disputes & Enforcement
VAE may review booking details, communications, receipts, and other relevant information when resolving an expense dispute.
False, inflated, duplicate, or otherwise improper expense claims may result in payment adjustments, account restrictions, suspension, or deactivation.
This policy supplements VAE's Terms of Service and may be updated from time to time.